FA008- Assistant Director for University Events

Title: FA008- Assistant Director for University Events State Role Title: Assistant Director for University Events Hiring Range: Commensurate with experience and credentials Pay Band: UG Agency: Norfolk State University Location: Norfolk State University Agency Website: www.
nsu.
edu Recruitment Type: General Public - G Job Duties The Assistant Director for University Events, serving as an integral member of Norfolk State University’s Office of University Events, assists the Executive Director for University Events and Vice President for University Advancement in the planning and execution of major university and fundraising events.
Primary Responsibilities Event Planning Plan, organize, manage, and execute the university’s major and annual events including but not limited to commencement, freshman convocation, President’s gala, Founders Day celebrations, President’s luncheons, donor cultivation events, etc.
Serve as the University Events representative on various campus-wide committees to provide advice and strategies for event success as well as plan or assist with planning for departmental events.
Work collaboratively with an array of campus partners to oversee the event and engagement strategy for assigned events.
Research, recommend, and secure venues and vendors as required by event goals, designs, and themes.
Manage all on-site logistics for events.
Identify, recruit, train, manage, and motivate volunteers (student, staff, alumni, etc.
).
Oversee the production of all publications and related collateral materials as well as manage the marketing for each event.
Event Management Accurately track RSVPs and event attendance.
Input and manage event reservations in 25Live and other event management systems.
Prepare mail merges and invitation lists for various events.
Field event-related phone calls and inquiries.
Manage and update content on various University Events webpages.
Create event materials such as PowerPoints and slide decks, programs, table signs, nametags, certificates, placards, and other signage and event-related materials.
Assist the Executive Director for University Events and Vice President for University Advancement with other duties as assigned.
Minimum Qualifications Bachelor’s degree required 3-5 years of progressive event planning experience, or an equivalent combination of experience and education Outstanding written, verbal, and interpersonal skills.
Strong leadership skills and ability to work independently.
Ability to work collaboratively with various constituent groups, colleagues, volunteers, and campus partners.
Ability to manage large projects; gather, condense, and synthesize information, and ability to provide accurate analysis and summaries.
Experience with computer technologies, especially Microsoft Office Suite, Raiser’s Edge, AdobeSuite, Google Docs.
Detail-oriented and consummate professional with the ability to multi-task, meet/exceed deadlines, and maintain accuracy in work performance in a fast-paced environment.
Ability to participate in and contribute to high-level discussions; possess diplomacy and good judgment while working with staff, volunteers, and sensitive information.
Willingness to work evenings, weekends, and extended hours as needed during peak event season.
Preferred Qualifications Master’s degree Higher education experience Additional Considerations EEO Statement NSU is committed to providing equal employment opportunities for all persons and applicants, without regard to age, color, disability, gender, national origin, political affiliation, genetic information, race, religion, sexual orientation, sex (including pregnancy) or veteran status.
NSU encourages and invites minorities, women, individuals with disabilities, and veterans to apply.
Application and/or résumé for this position must be submitted electronically by 11:59 p.
m.
on the closing date through the Commonwealth of Virginia’s Job Board/Recruitment Management System (RMS).
Mailed, emailed, faxed, or hand delivered applications and/or résumés will not be accepted.
Applicants who possess an Interagency Placement Screening Form (Yellow Form) or a Preferential Hiring Form (Blue Form) as issued under the Department of Human Resources Management (DHRM) Policy 1.
30 Layoff (Commonwealth of Virginia Employees Only), must attach these forms when submitting their state application and/or résumé.
The decision to interview an applicant is based solely on the information received for this position from either the electronic application and/or résumé.
RMS provides a confirmation of receipt when your application and/or résumé is submitted successfully.
Please refer to “Your Application” in your RMS account to check the status of your application for this position.
Norfolk State University conducts background checks on all candidates identified as a finalist for employment consideration.
The type of background check(s) performed are dependent upon the type of position for which you have been identified as a finalist and may include: criminal history, including sexual offender registry checks, reference checks, degree validation, DMV (driving) records, license verification, and credit report reviews.
The results of background checks are made available to University employing officials.
As a finalist, you will be required to sign an Authorization to Release form.
Norfolk State University utilizes Form I-9 and E-verify in the verification of eligibility for employment.
Applicants must be authorized to work in the U.
S.
without employer sponsorship.
Special Instructions You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully.
Please refer to “Your Application” in your account to check the status of your application for this position.
Contact Information Name: Human Resources Phone: 7578238160 Email: Emailed material is not accepted.
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process.
To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI).
Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter.
Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.
Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.
Each agency within the Commonwealth of Virginia is dedicated to recruiting, supporting, and maintaining a competent and diverse work force.
Equal Opportunity Employer