*Summary:*
The Administrative Assistant works closely with the Sales Manager to focus on certain agent and branch functions in order to provide necessary support to the agents and branch to create a more effective and efficient branch operation.
*\*This is a full time 40 hour per week position- paying hourly rate based on experience! *
*Essential Job Function:*
* Schedule, promote and support agents individually and in group settings on the Howard Hanna Mar/Tech tools with a goal of increasing adoption and efficiency
* Onboarding new and experienced agents
* Process paperwork for agent departures and transfers
* Maintain all office purchasing/supplies
* Maintain all branch workrooms, supplies and equipment, including building maintenance supplies, directional signs, office supplies, warehouse stock items, copier/printer toner
* Manage branch floor duty/opportunity schedules
* Assist sales managers with recruiting packages
* Provide assistance to agents with copiers, computers, and phones – assisting IT department as needed
* Troubleshoot agent ordering
* Submit appropriate Help Desk Tickets to receive tech support/troubleshooting for office equipment
* Assist sales manager with office social media posts including Facebook and Instagram
* New agent training including business systems/technology, paperwork procedures
* Sales meetings agendas
* Process outgoing mail and distribute incoming mail
* Other various administrative agent training and or support to sales managers with RVP approval
*Transaction Support:*
* Process earnest money and commission check deposits
* Co-ordinate and process files in conjunction with the TC team
*Qualifications:*
* Associates degree or 3-5 years branch operations preferred
* Proven ability to work well with a varied group of individuals while maintaining a positive and professional manner with all levels of management, agents and staff in person and in writing
* Ability to communicate in a clear, concise and professional manner with all levels of management, agents and staff both in person and in writing
* Proficiency in Outlook
* Proficiency in managing social media platforms including Facebook and Instagram
* Ability to train one on one or in small group settings
* High organizational skills in managing multiple projects simultaneously
* Ability to adjust direction when situation warrants
* Work independently without regular direct supervision
* Ability to multi-task and organize such that tasks are completed in an efficient and timely manner
To apply please send resumes to: kimgeorges@howardhanna.
com
Job Type: Full-time
Schedule:
* 8 hour shift
Ability to Commute:
* Norfolk, VA 23517 (Required)
Work Location: In person
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