MANAGEMENT & PROGRAM ASSISTANT

Duties You will serve as MANAGEMENT and PROGRAM ASSISTANT in the MANPOWER AND PERSONNEL DIRECTORATE, COMNAVSURFLANT, NORFOLK, VIRGINIA.
You will perform routine and non-routine assignments, which support the functions of the Manpower and Personnel Department (N11).
You will independently review, evaluate, and recommend improvements in the efficiency of internal administrative processes, organizations, or management functions.
You will serve as the primary command timekeeper and Standard Labor Data Collection and Distribution Application (SLDCADA) Administrator.
You will track all career ladder and special hiring authority employees to ensure proper accounting and tracking of staff.
You will assist with developing, analyzing and improving the effectiveness of the Civilian Personnel Program You will initiate, monitor and track all requests for personnel actions (RPAs) for the command You will coordinate with managers on various administrative personnel related programs such as incentive awards, performance evaluations and career management programs You will maintain required document files, employee inquiries, analyzing and resolution of complicated payroll problems/issues You will prepare, analyze, and manage reports utilizing the Total Workforce Management Services System (TWMS) and HR Link system Requirements Conditions of Employment Must be a US Citizen.
Must be determined suitable for federal employment.
Must participate in the direct deposit pay program.
New employees to the Department of the Navy will be required to successfully pass the E-Verify employment verification check.
To learn more about E-Verify, including your rights and responsibilities, visit e-verify.
gov Within the Department of Defense (DoD), the appointment of retired military members within 180 days immediately following retirement date to a civilian position is subject to the provisions of 5 United States Code 3326.
Males born after 12-31-59 must be registered for Selective Service.
You will be required to obtain and maintain an interim and/or final security clearance prior to entrance on duty.
Failure to obtain and maintain the required level of clearance may result in the withdrawal of a job offer or removal.
Qualifications Your resume must also demonstrate at least one year of specialized experience at or equivalent to the GS-05 grade level or pay band in the Federal service or equivalent experience in the private or public sector: Experience applying civilian personnel concepts, practices, laws, policies, rules, regulations, precedents and procedures Experience managing civilian personnel actions such as time keeping, leave regulations, recruitment, performance, and awards Experience establishing, organizing, and managing files, providing customer service, and providing explanations of organizational policies Experience utilizing a variety of software programs to accomplish assignments Additional qualification information can be found from the following Office of Personnel Management website: General Schedule Qualification Standards (opm.
gov) Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.
g.
, professional, philanthropic, religious, spiritual, community, student, social).
Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment.
Education This job does not have an education qualification requirement.
Additional information This position is covered by the Department of Defense Priority Placement Program.
Several vacancies may be filled.
A tentative offer of employment will be rescinded if the selectee fails to meet the pre-employment requirements, including failure to report to any of the scheduled appointments.
Federal annuitant information: The selection of an annuitant is subject to the Department of Defense and Department of the Navy policy on the employment of annuitants.
Policy information may be found at: https://www.
secnav.
navy.
mil/donhr/Documents/CivilianJobs/FedCivAnnuitants.
pdf.
Veteran's preference does not apply when selecting individuals under this specific hiring authority.
However, if you claim veteran's preference, you will be required to submit supporting documentation with your application as described in the Required Documents section below.
Benefits A career with the U.
S.
government provides employees with a comprehensive benefits package.
As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding.
Opens in a new windowLearn more about federal benefits.
Review our benefits Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent.
Contact the hiring agency for more information on the specific benefits offered.
How You Will Be Evaluated You will be evaluated for this job based on how well you meet the qualifications above.
In order to qualify for this position, your resume must provide sufficient experience and/or education, knowledge, skills, and abilities to perform the duties of the specific position for which you are being considered.
Your resume is the key means we have for evaluating your skills, knowledge, and abilities as they relate to this position.
Therefore, we encourage you to be clear and specific when describing your experience.
As vacancies occur, the Human Resources Office will review your resume to ensure you meet the hiring eligibility and qualification requirements listed in this flyer.
You will be rated based on the information provided in your resume, along with your supporting documentation.
If selected, you may be required to provide additional supporting documentation.
If after reviewing your resume and supporting documentation, a determination is made that you inflated your qualifications and/or experience, you may be found ineligible/not qualified.
Please follow all instructions carefully.
Errors or omissions may affect your rating or consideration for employment.
All qualification requirements must be met before being considered for any vacancies.
Benefits A career with the U.
S.
government provides employees with a comprehensive benefits package.
As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding.
Opens in a new windowLearn more about federal benefits.
Review our benefits Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent.
Contact the hiring agency for more information on the specific benefits offered.
Required Documents As a new or existing federal employee, you and your family may have access to a range of benefits.
Your benefits depend on the type of position you have - whether you're a permanent, part-time, temporary or an intermittent employee.
You may be eligible for the following benefits, however, check with your agency to make sure you're eligible under their policies.
A complete resume is required.
Your resume must show relevant experience, job title, duties and accomplishments.
Your resume must show complete information for each job entry to support minimum qualifications.
The following information should be provided in your resume, but it is acceptable to provide elsewhere in your application package: employer's name, starting and end dates (Mo/Yr), hours per week, and pay plan, series and grade level (e.
g.
GS-0201-09) for relevant federal experience.
TIP: A good way to ensure you include all essential information is to use the Resume Builder in USAJOBS to create your resume.
Are you claiming membership in any professional organizations, or possession of a license, certificate or credentials? Check the Conditions of Employment section above to see if any are required.
If you claim membership, license, certification, or credentials, you must submit a copy of said document in your application package.
Are you using education as a substitute for some or all of the experience requirement? Is there a basic education requirement for this position? Check the Education section above to see what is allowed and what is required.
Any claims you make in your resume or assessment questionnaire regarding education or degrees MUST be supported by submitting with your application official or unofficial transcripts or a list of courses, grades earned, completion dates, and quarter and semester hours earned issued from your school.
While unofficial transcripts are acceptable for initial application, an official transcript will ultimately be required if you are selected for the position.
You may submit a copy your degree(s) if specific coursework does not have to be verified.
Are you a veteran claiming 5-point veterans' preference or claiming sole survivorship preference? You must submit a copy of your latest DD-214 Certificate of Release or Discharge from Active Duty (any copy that shows all dates of service, as well as character of service [Honorable, General, etc.
] is acceptable) OR a VA letter that shows dates of service or service connected disability AND character of service.
If you have more than one DD-214 for multiple periods of active duty service, submit a copy for each period of service.
If you were issued a DD-215 to amend aforementioned information on the DD-214 you must submit that too.
If you are not sure of your preference eligibility, visit the Department of Labor's website: Veterans' Preference Advisor Are you a disabled veteran or claiming 10-point veterans' preference? If you are eligible to claim 10 point veterans preference you must submit a DD-214 Certificate of Release or Discharge from Active Duty as described above for 5-point preference.
You must also provide the applicable supporting documentation of your disability (e.
g.
disability letter from the VA) as described on Standard Form-15 (SF-15).
https://www.
opm.
gov/forms/pdf_fill/SF15.
pdf.
Are you an active duty service member? Active Duty Service Members are required to submit a statement of service printed on command letterhead and signed by the command.
The statement of service must provide the branch of service, rate/rank, all dates of service, the expected date of discharge and anticipated character of service (Honorable, General, etc.
).
Documents submitted as part of the application package, to include supplemental documents, may be shared beyond the Human Resources Office.
Some supplemental documents contain personal information such as SSN and DOB and some documents such as military orders and marriage certificates may contain personal information for someone other than you.
You may sanitize these documents to remove said personal information before you submit your application.
You must provide an un-sanitized version of the documents if you are selected.
How to Apply Interested Applicants must submit resumes/application packages to: EBONY.
D.
STOKES.
CIV@US.
NAVY.
MIL - PLEASE ENSURE SUBJECT LINE HAS JOB TITLE AND ANNOUNCEMENT NUMBER Facsimile applications will not be considered.
All resumes/applications must be received no later than the close date of this flyer.
It is the applicant's responsibility to verify that all information in their resume and documents, are received, legible, and accurate.
HR will not modify answers/documents submitted by an applicant.
Failure to submit a complete application package will result in an ineligible rating and loss of consideration.
Agency contact information Ebony Stokes Email ebony.
d.
stokes.
civ@us.
navy.
mil Address COMNAVSURFLANT Cmdr Naval Surface Force Atlantic Norfolk, VA 23501 US Next steps Qualified applicants will be referred to the hiring manager.
The selecting official may choose to conduct interviews.
Our evaluation will be based on the information you provide.
You should expect that we will verify performance, suitability, and security information and take that information into account in making employment offers.
Fair and Transparent The Federal hiring process is set up to be fair and transparent.
Please read the following guidance.
Equal Employment Opportunity (EEO) Policy Reasonable accommodation policy Financial suitability Selective Service New employee probationary period Signature and false statements Privacy Act Social security number request Required Documents A complete resume is required.
Your resume must show relevant experience, job title, duties and accomplishments.
Your resume must show complete information for each job entry to support minimum qualifications.
The following information should be provided in your resume, but it is acceptable to provide elsewhere in your application package: employer's name, starting and end dates (Mo/Yr), hours per week, and pay plan, series and grade level (e.
g.
GS-0201-09) for relevant federal experience.
TIP: A good way to ensure you include all essential information is to use the Resume Builder in USAJOBS to create your resume.
Are you claiming membership in any professional organizations, or possession of a license, certificate or credentials? Check the Conditions of Employment section above to see if any are required.
If you claim membership, license, certification, or credentials, you must submit a copy of said document in your application package.
Are you using education as a substitute for some or all of the experience requirement? Is there a basic education requirement for this position? Check the Education section above to see what is allowed and what is required.
Any claims you make in your resume or assessment questionnaire regarding education or degrees MUST be supported by submitting with your application official or unofficial transcripts or a list of courses, grades earned, completion dates, and quarter and semester hours earned issued from your school.
While unofficial transcripts are acceptable for initial application, an official transcript will ultimately be required if you are selected for the position.
You may submit a copy your degree(s) if specific coursework does not have to be verified.
Are you a veteran claiming 5-point veterans' preference or claiming sole survivorship preference? You must submit a copy of your latest DD-214 Certificate of Release or Discharge from Active Duty (any copy that shows all dates of service, as well as character of service [Honorable, General, etc.
] is acceptable) OR a VA letter that shows dates of service or service connected disability AND character of service.
If you have more than one DD-214 for multiple periods of active duty service, submit a copy for each period of service.
If you were issued a DD-215 to amend aforementioned information on the DD-214 you must submit that too.
If you are not sure of your preference eligibility, visit the Department of Labor's website: Veterans' Preference Advisor Are you a disabled veteran or claiming 10-point veterans' preference? If you are eligible to claim 10 point veterans preference you must submit a DD-214 Certificate of Release or Discharge from Active Duty as described above for 5-point preference.
You must also provide the applicable supporting documentation of your disability (e.
g.
disability letter from the VA) as described on Standard Form-15 (SF-15).
https://www.
opm.
gov/forms/pdf_fill/SF15.
pdf.
Are you an active duty service member? Active Duty Service Members are required to submit a statement of service printed on command letterhead and signed by the command.
The statement of service must provide the branch of service, rate/rank, all dates of service, the expected date of discharge and anticipated character of service (Honorable, General, etc.
).
Documents submitted as part of the application package, to include supplemental documents, may be shared beyond the Human Resources Office.
Some supplemental documents contain personal information such as SSN and DOB and some documents such as military orders and marriage certificates may contain personal information for someone other than you.
You may sanitize these documents to remove said personal information before you submit your application.
You must provide an un-sanitized version of the documents if you are selected.
Help This job is open to The public U.
S.
Citizens, Nationals or those who owe allegiance to the U.
S.
Clarification from the agency U.
S.
CITIZENS