Technical Administrative Assistant
Job Category: Administration
Time Type: Part time
Minimum Clearance Required to Start: Secret
Employee Type: Regular
Percentage of Travel Required: Up to 100%
Type of Travel: Local
What You’ll Get to Do
CACI is looking for a Technical Administrative Assistant to support the Military Sealift Command (MSC) Overhaul Management Team (OMT) during shipyard repair availabilities.
This role would provide basic administrative assistance and technical assistance using the MSC Shipboard Automated Maintenance Management System (SAMM) on work being performed on various ships during an availability period of approximately 2 months duration.
Overtime work may be required.
This position will entail working with customers and third-party contractors and therefore requires excellent communication and teamwork skills.
More About the Role
Administrative Responsibilities:
Provide general administrative assistance in shipyard office and on the vessel
Collect, file and store paper documents in files and organize paper and electronic files for fast retrieval
Arrange appointments, meetings, and prepare meeting spaces for use
Prepare and format presentations
Duplicate, collate, roll, and bind or fasten documents and drawings for distribution
Scan documents, and correct scanned documents for modification and reuse
Prepare and distribute reports and compile data
Maintain consumable supply inventory and report low levels to the contractor
Coordinate and track administrative correspondence
Continental US cities include:
Charleston, SC
Vallejo, CA
Norfolk, VA
Mobile, AL
Boston, MA
Philadelphia, PA
San Diego, CA
Portland, OR
Technical Responsibilities:
Maintain local SAMM network and train OMT on SAMM usage
Establish and maintain a point-of-contact list
Enter Condition Found Reports into SAMM and track the response by the MSCREP
Track status of Contract Change Orders (CCO) and update OMT on daily status
Develop and maintain spreadsheets for MSC OMT
Use SAMM for the planning, research, execution, and maintenance of records across the ashore and afloat enterprise
Enter data and draft reports provided by shipyard, ship’s force, contractors, and members of the OMT into SAMM
Review weekly status reports and SITREPS for accuracy against data in SAMM
Prepare and distribute meeting minutes on behalf of the OMT, compile weekly reports from meeting minutes and other SAMM actions including recording actions into SAMM database to include Port Engineering Notebook
Maintain security, confidentiality, and non-disclosure of contract and technical information and documents encountered
Deliver and pickup documents and materials within the shipyard wearing personal protective equipment
You’ll Bring These Qualifications
Read and write in fluent English,
Ability to walk up and down ladders and walk long distances onboard a vessel and in a shipyard
Ability to lift to 25-pound packages
Intermediate proficiency Microsoft Office products including Word, Excel, PowerPoint, and Outlook
Must be able to travel 100% of the duration of the task
These Qualifications Would Be Nice to Have
SAMM training and experience
Previous job-related experience (government/military or private)
Active SECRET clearance
Safety training
What We Can Offer You:
- We’ve been named a Best Place to Work by the Washington Post.
- Our employees value the flexibility at CACI that allows them to balance quality work and their personal lives.
- We offer competitive benefits and learning and development opportunities.
- We are mission-oriented and ever vigilant in aligning our solutions with the nation’s highest priorities.
- For over 60 years, the principles of CACI’s unique, character-based culture have been the driving force behind our success.
Company Overview: At CACI, you will have the opportunity to make an immediate impact by providing information solutions and services in support of national security missions and government transformation for Intelligence, Defense, and Federal Civilian customers.
CACI is an Equal Opportunity/Affirmative Action Employer.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other protected characteristic.
Whatsapp
