*STOP Incorporated POSTING DATE: 01/04/23*
*JOB ANNOUNCEMENT-URGENT OPEN until filled*
*Title: *Document Retention/Administrative Support Specialist
*Supervisor: *Administrator for Financial Services
*Department: *Finance
*Division: *N/A
*Hours: *40 hours per week, Full-Time
*Salary Range: *$14.
00 *- *$18.
00 per hour, commensurate with experience
*Basic Function:* Under the supervision of the Administrator for Financial Services, the Document Retention/Administrative Support Specialist is responsible for the maintenance of both paper and electronic records in accordance with legal, fiscal, regulatory and operational requirements; achieving continuous, efficient and uninterrupted business operations; reducing the retention of non-essential records that no longer serve a business purpose, and ensuring the orderly and appropriate destruction of records.
*Responsibilities and Duties:*
* Maintain accurate and complete files both physically and electronically
* With a prepared checklist, ensure that all required documentation is present prior to filing
* Retrieve files for Agency audit, program monitoring, and as otherwise instructed by Supervisor
* Scan documentation to Supervisor for external approvals
* Routine data entry and posting into Abila Software
* Create files and labels as needed
* Prepare purchase requests as directed by Supervisor
* Maintain an accurate count of departmental supplies for reorder
* Archive inactive records in accordance with the records retention schedule
* Scan, image, organize and maintain documents while adhering to the company’s document retention procedures and policy
* Submit documents for disposal to Supervisor in accordance with Agency record retention policy
* Maintain phone dialogue; inbound and outbound calls as necessary
* Participate in trainings for professional development
* Remain professional and maintain confidentiality of participant information at all times
* Adhere to all STOP Inc.
core principles and values at all times
*Qualifications:*
* Minimum of one year of professional work experience in records retention or document management and administrative functions preferred
* Must have a High School Diploma
* Must be able to analyze and reason as well as communicate with respect
* Must be able to work a flexible schedule
* Must have good oral and written communications skills
* Must possess a wealth of technology skills; be well knowledgeable of the Microsoft Suite
* Must have a working knowledge of desktop computing, printing and scanning
* Must be able to follow oral and written instructions and procedures
* Must be quick learner, highly energetic, good team player
* Must have a strong work ethic, detailed oriented, and able to multi-task.
* Must have willingness to fulfill the Agency’s mission
* Must have valid Virginia Driver’s License, reliable transportation, ability to travel, submit to and pass urinalysis screening and an in-depth background check
*FOR MAILING: Send all resumes and references addressed to: Human Resources with the envelope labeled, “Resume and References for Document Retention Specialist,” printed on the front.
*
*FOR EMAILING: Send all resumes and references to: *_humanresources@stopinc_*.
org *
*The subject line must state, “Resume and References Attached for Document Retention Specialist” *
*NO PHONE CALLS WILL BE ACCEPTED!*
*STOP Inc.
is an equal opportunity employer, committed to diversity in the workplace.
We do not discriminate on the basis of race, religion, color, sex, sexual orientation, gender identity, Veteran status, age, national origin or disability.
Applicants who need accommodations for an interview should request this in advance.
All candidates are subject to a criminal history background check and drug testing before being offered employment.
*
Job Type: Full-time
Pay: $14.
00 - $18.
00 per hour
Benefits:
* Dental insurance
* Employee assistance program
* Health insurance
* Life insurance
* Paid time off
* Vision insurance
Schedule:
* 8 hour shift
* Monday to Friday
Ability to commute/relocate:
* Virginia Beach, VA 23455: Reliably commute or planning to relocate before starting work (Required)
Experience:
* Customer service: 1 year (Required)
Work Location: In person
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